DVV Clarifications

		Extended Profile
		1. Program
Extended Id		DVV Clarification
1.1	Number of courses offered by the Institution across all programs during the last five years	Kindly Provide the number of courses in each program year-wise during last five years.
		Kindly provide the consolidated year wise List of Courses should be specified on letter head of HEI with signature of Head of the Institution, during last five years.
1.2	Number of programs offered year-wise for last five years	Kindly Provide year-wise list of ALL programs that have been operational by HEI during the assessment period.
		Kindly provide the Brochure mentioning program offered during last five years.
		Provide the consolidated year wise List of Programs should be specified on letter head of HEI with signature of Head of the Institution, during last five years.
		2. Students
2.1	Number of students year-wise during last five years	Kindly Provide appropriate document duly certified by competent authorities
		Kindly provide the consolidated Year wise list of students approved by the affiliating University, during last five years.
2.2	Number of seats earmarked for reserved category as per GOI/State Govt rule year-wise during last five years	Kindly Provide document showing the Reserved category should be mentioned separately for each category as State government / Central Government reservation policy for admission to higher education and also provide the number of seats reserved for each of the programmes and the program-wise total authenticated by the Registrar of the affiliating university/admission authority.
2.3	Number of outgoing / final year students year-wise during last five years	Kindly Provide authenticated document showing the number of outgoing/final year students in different programs during the assessment period
		Provide the data separately for each program year wise
		3. Teachers
3.1	Number of full-time teachers year-wise during the last five years	Kindly Provide the consolidated year wise list of all full time teachers indicating the departmental affiliation during the assessment period year wise authenticated by the Principal on letter head of HEI, during last five years.
3.2	Number of sanctioned posts year-wise during last five years	Kindly provide the Official letter(s) of sanction of posts from the statutory body/Government / Board of Management during the assessment period (year wise)
		4. Institution
4.1	Total number of classrooms and seminar halls	Kindly provide the consolidated List of number of classrooms and seminar hall, duly signed by competent authority.
		Provide the Geo tagged photos of classrooms and seminar halls.
4.2	Total Expenditure excluding salary year-wise during last five years ( INR in Lakhs)	Kindly provide the Audited Statement of income and expenditure duly certified by the Principal and Charted Accountant in case of Privately funded institutions highlighting the salary component. Also provide a statement showing the total expenditure excluding the salary component for each of the years certified by the Principal and Charted Accountant.
4.3	Number of Computers	Provide the Stock register extracts/invoice copy duly certified
		Kindly provide the consolidated document showing the Number of Computers, duly signed by competent authority.

	SSR
Extended Id	DVV Clarification
1.1.3	Kindly provide the Letters from the affiliating university to the faculty for setting question paper for UG/PG programs.
	Provide Document showing the faculty participation in the design and development of Curriculum for Add on/ certificate/ Diploma Courses.
	Provide The letters from the affiliating university inviting the faculty for Assessment /evaluation.
1.2.1	Kindly provide the consolidated List of programs in which CBCS/Elective course system implemented in the last completed academic year certified by the Registrar of the affiliating university.
	Provide Affiliating University letter stating implementation of CBCS
	Provide Structure of the program clearly indicating courses, credits/ Electives as approved by the competent board.
	Kindly provide the consolidated document showing the Percentage of Programmes in which Choice Based Credit System (CBCS)/ elective course system has been implemented, duly signed by competent authority.
1.2.2	Kindly provide the Summary report of each program year- wise along with their outcome.
1.2.3	Kindly provide the consolidated document showing the Average percentage of students enrolled in Certificate/ Add-on programs as against the total number of students during the last five years, duly signed by competent authority.
1.3.2	Kindly provide the more Document showing the experimental learning through project work/field work/internship as prescribed by the affiliating university / affiliating university curriculum.
	Kindly provide the consolidated list showing the Number of courses that include experiential learning through project work/field work/internship year-wise during last five years, duly signed by competent authority.
	Kindly provide the consolidated document showing the Average percentage of courses that include experiential learning through project work/field work/internship during last five years, duly signed by competent authority.
1.3.3	Kindly provide the Internship completion certificate / project work completion certificate from the organization where internship / project was completed along with the duration.
	Kindly provide the Report of the field work / sample photographs of the field work / permission letter only for field work from the competent authority will be considered
1.4.1	Kindly provide the 5 each Sample Filled in feedback forms from the stakeholders to be provided
1.4.2	Kindly provide the Department wise Action taken Report on feedback signed by the competent authority
	Provide the Document showing the communication with the affiliating University for the Feedback provided.
	Kindly provide Action taken by the affiliating university on the feedback.
2.1.1	Provide the Document related to Sanction of intake from affiliating University/ Government/statutory body.
	Kindly provide the Approved admission list year-wise/ program-wise from the affiliating university, during last five years.
2.1.2	Kindly provide the Copy of letter issued by state govt. or Central Government indicating the reserved categories to be considered as per the state rule (in English as applicable)
	Provide the Final admission list indicating the category as published by the HEI and signed by the principal.
	Provide the Admission extract submitted to the state OBC, SC and ST cell every year Number of seats year marked for the reserved categories
	Kindly provide the consolidated document showing the Average percentage of seats filled against reserved categories (SC, ST, OBC, Divyangjan, etc. as per applicable reservation policy ) during the last five years, duly signed by competent authority.
2.2.2	Kindly provide the consolidated document showing the Student- Full time teacher ratio, duly signed by competent authority.
2.3.3	Provide In addition, issues raised and resolved in the mentor system has to be attached mentor-wise
2.4.1	Sanction letters indicating number of posts (including Management sanctioned posts) by competent authority.
	Kindly provide appointment letters
	Kindly provide the consolidated document showing Average percentage of full time teachers against sanctioned posts during the last five years, duly signed by competent authority.
2.4.2	Kindly provide the consolidated document showing the Average percentage of full time teachers with Ph. D. / D.M. / M.Ch. / D.N.B Superspeciality / D.Sc. / D.Litt. during the last five years , duly signed by competent authority.
2.4.3	Kindly provide the consolidated List of faculties along with particulars of the date of Appointment in the HEI and years of his experience, duly signed by competent authority.
	Kindly provide the service letters
	Kindly provide the consolidated document showing the Average teaching experience of full time teachers in the same institution, duly signed by competent authority.
2.6.3	Kindly provide the consolidated document showing the Average pass percentage of Students during last five years, duly signed by competent authority.
3.1.1	Kindly provide the consolidated List of grants for research projects received during the last five years along with the nature of award, the awarding agency and the amount, duly signed by competent authority.
3.1.2	Kindly provide the e-copies of letters from the University indicating the name of the Guide / co- guide recognized
	Kindly provide the consolidated document showing Percentage of teachers recognized as research guides, duly signed by competent authority.
3.1.3	Kindly provide the consolidated document showing the Percentage of departments having Research projects funded by government and non-government agencies during the last five years, duly signed by competent authority.
3.2.2	Kindly provide the Detailed report for each program it should be clear and visible.
	Provide Brochure/Geo tagged Photograph with date and captions; title of the workshops / seminars conducted.
	Provide Details of resource persons.
3.3.1	Kindly provide the consolidated List of faculties along with the name of the research scholars / Guide during the assessment period, duly signed by competent authority.
3.3.2	The HEI should provide the link landing to the paper/article.
	The HEI should provide the link to the journal website.
	The HEI should provide screenshots of research articles clearly showing the title of the article, affiliation, name of the journal, year and authors name if the links and DOI number are not available.
	The HEI should indicate in the data template against each paper about the presence of the paper in the UGC CARE list/Scopus/Web of Science/other clearly
3.3.3	Kindly provide the Cover page, content page and first page of the selected publication.
	Provide Web-link of research papers by title, author, Department/ School/ Division/ Centre/ Unit/ Cell, name and year of publication
3.4.2	Kindly provide E-copy of the award letters
	Provide Any supporting document in relevance to the metric
3.4.3	Provide the Geo tagged Photographs and any other supporting document of relevance should have proper captions and dates.
3.4.4	Kindly provide the activity wise consolidated list showing the Total number of Students participating in extension activities conducted in collaboration with industry, community and Non- Government Organizations such as Swachh Bharat, AIDs awareness, Gender issue etc. year-wise during last five years, duly signed by competent authority.
3.5.1	Kindly provide the consolidated document of Copies of collaboration/related documents indicating the nature of collaboration and activities year-wise.
3.5.2	Kindly provide the consolidated List of activities conducted under each MoU along with dates of starting and completion year-wise signed by both parties, duly signed by competent authority during last five years.
4.1.3	Kindly provide the consolidated list of showing the Number of classrooms and seminar halls with ICT facilities, duly signed by competent authority.
	Kindly provide the consolidated document showing the Percentage of classrooms and seminar halls with ICT- enabled facilities such as smart class, LMS duly signed by competent authority.
4.1.4	Kindly Highlight the relevant items in the audited income and expenditure statement.
	Kindly provide the consolidated document showing the Average percentage of expenditure, excluding salary for infrastructure augmentation during last five years, duly signed by competent authority.
4.2.2	Provide the E-copy of the letter of subscription /member ship in the name of HEI.
	Provide the Specific details in respect of e-resources selected.
4.2.3	Provide consolidated extract of expenditure for purchase of books and journals during the last five years duly attested by Head of the Institution and CA.
	Provide Audited Income/Expenditure statement highlighting the expenditure for purchase of books and journals.
	Kindly provide the consolidated document showing the Average annual expenditure for purchase of books/e-books and subscription to journals/e- journals during the last five years, duly signed by competent authority.
4.2.4	Kindly provide the Certified E-copy of the ledger for footfalls for 5 days.
	Provide the Certified screenshots of the data for the same 5 days for online access.
	Provide the consolidated document showing the Percentage per day Usage of library by teachers and students (foot falls and login data for online access) during the latest completed academic year.
4.3.2	Kindly provide the consolidate list showing the Number of Computers available for student use only
	Provide Bills for the purchase of computers.
	Provide Highlight the entries of computers purchased in the stock registers.
4.3.3	Provide the E-copy of document of agreement with the service provider.
4.4.1	Kindly provide the Provide audited income and expenditure statement highlighting the items of expenditure incurred on maintenance o f physical facilities and academic support facilities duly certified by Head of the Institution and CA.
	Kindly provide the consolidated document showing the Average percentage of expenditure incurred on maintenance of infrastructure (physical and academic support facilities) excluding salary component during the last five years, duly signed by competent authority.
5.1.1	Upload sanction letter of scholarship and freeships.
	Kindly provide the consolidated Year-wise list of students in each scheme, duly signed by competent authority.
5.1.3	Kindly provide the Copy of circular /brochure /report of the event
	Provide the consolidated List of programs conducted and the number of students enrolled for each of the events, during last five years duly signed by competent authority.
5.1.4	Kindly provide the Copy of circular/brochure/report of program with photographs and captions of such programs along with the details of the resource persons.
	Provide the clear documents Year-wise list of students attending each of these schemes, during last five years.
	Kindly provide the consolidated document showing the Average percentage of students benefitted by guidance for competitive examinations and career counselling offered by the Institution during the last five years, duly signed by competent authority.
5.1.5	Provide the Circular/web-link/ committee report justifying the objective of the metric
	Provide the Proof of constitution of Internal committees / Grievances Committee formation / other committees as per UGC norms.
5.2.1	Kindly provide the consolidated List of students placed along with placement details such as name of the company, compensation, etc year wise, duly signed by competent authority.
	Kindly provide consolidated document showing the Average percentage of placement of outgoing students during the last five years, duly signed by competent authority.
5.2.2	Upload supporting data for students who have joined for higher education in prescribed format for all the years in the assessment period
	Kindly provide the consolidated documents showing the Average percentage of students progressing to higher education during the last five years, duly signed by competent authority.
5.2.3	Kindly provide the consolidated List of students year- wise under each head, during last five years.
	Provide the Qualifying Certificates of the students taking the examination year wise under each category
	Provide the consolidated document showing the Average percentage of students qualifying in state/national/ international level examinations during the last five years (eg: IIT-JAM/CLAT/ NET/SLET/GATE/ GMAT/CAT/GRE/ TOEFL/ Civil Services/State government examinations, duly signed by competent authority.
5.3.1	Kindly provide the clear e-copies of award letters and certificates.
5.3.3	Report of the events/along with photographs appropriately dated and captioned year- wise.
	Provide the Copy of circular/brochure indicating such kind of activities.
	Provide the consolidated year wise List of students participated in different events, during last five years duly signed by competent authority.
	Kindly provide the consolidated document showing the Average number of sports and cultural events/competitions in which students of the Institution participated during last five years, duly signed by competent authority.
5.4.2	Provide the Annual audited statements of accounts of HEI highlighting Alumni contribution duly certified by Chartered Accountant.
	Kindly provide the clear List of alumnus/alumni with the amount contributed year wise to the institutions.
6.2.3	Provide Institutional expenditure statements for the heads of E- governance implementation reflected in the audited statement.
	Kindly provide Annual e-governance report approved by Governing Council.
	Provide Policy document on e- governance.
6.3.2	Provide the Policy document on providing financial support to teachers
	Kindly provide E-copy of letter/s indicating financial assistance to teachers and list of teachers receiving financial support year wise under each head.
	Provide Audited statement of account highlighting the financial support to teachers to attend conferences/workshop s and towards membership fee for professional bodies.,/a>
6.3.3	Kindly provide the consolidated List of professional development / administrative training programs organized by the institution
	Provide Event Brochures and reports year-wise
	Provide consolidated List of participants in each programme
	Provide the Photographs with date and caption.
	Provide Annual reports highlighting the programs organized by the institution.
6.3.4	Provide documents showing Refresher course/Faculty Orientation or other programmes as per UGC/AICTE stipulated period participated year wise.
	Provide E-copy of the certificates of the program attended by teachers.
	Provide Annual reports highlighting the programs undertaken by the teaching faculties.
6.5.3	Provide documents of Activities conducted under Collaborative quality initiatives with other institutions.
	Provide Supporting documents pertaining to NIRF (along with link to the HEI‟s ranking in the NIRF portal).
7.1.2	Kindly provide Bills for the purchase of equipment's for the facilities created under this metric.
	Provide Any other relevant proof for the selected options.
7.1.4	Input edited as per the photographs
	Provide more Geo tagged photographs of the facilities with caption.
	Provide Bills for the purchase of equipment's for the facilities created under this metric.
	Provide Any other relevant proof for the selected options.
7.1.5	Kindly provide the any supportive documents for the claims made.
7.1.6	Provide the Policy document on environment and energy usage
	Provide Any other supporting document for the claims made.
7.1.7	Provide Bills and invoice/purchase order/AMC in support of facility.
	Provide Brief report on facilities provided for enquiry and information.
	Provide Bills for the software procured for providing the assistance.
7.1.10	Provide Policy document on code of ethics.
	Provide Proceedings of the monitoring committee.
	Provide Circulars and geo tagged photographs with caption of the activities organized under the metric for teachers, students, administrators and other staffs.
	Provide Web-Link to the relevant documents at HEI website.